* Required field
We, the undersigned, hereby apply for space at the 2012 Annual Meeting & OTO EXPO of the American Academy of Otolaryngology—Head and Neck Surgery Foundation, Inc., subject to the rules and regulations governing the exhibition, which are incorporated by reference into this exhibit application, which we accept as part of the agreement. Our insurance documents are valid through September 30, 2012. It is understood that booth assignments will be made by the Foundation in an impartial effort to best serve the interest of all meeting participants. If our selections are not available at the time our application is received, we agree to accept space according to the judgment of the Foundation. The acceptance of our application by the Foundation and the deposit for rental charges constiture a contract. The Foundation reserves the right to restrict or deny any booth assignment that would compromise the integrity or desirability of the exhibition.
Exhibit Description and Product Category listing will be published in the Annual Meeting & OTO EXPO Promotional Materials.
(*) Only one 10x10 booth is honored at the non-profit rate. Additional booths will be charged at the regular Linear booth rate. Exhibiting for recruiting purposes negates the non-profit rate.
(Please note: Identifying companies may make it difficult for the Foundation to assign space in accordance with your preferences).
As an authorized representative of the company named above, I have read and understand the 2012 AAO-HNSF Exhibitor Prospectus, as well as the Rules & Regulations found HERE
I understand and agree to accept and abide by all of these Rules and Regulations adopted by the Foundation for the conduct of the exhibition and will make my hotel reservations through AAO-HNSF. The acceptance of our application by the Foundation and the deposit for rental charges constitute a contract.
A deposit in the amount of 50% of the total space cost must accompany this application for space. No application will be processed without remittance of the deposit. Deadline for initial booth assignments is March 30, 2012.
Due May 18, 2012. If payment is not received by this date, booth space may be reassigned and deposit may be returned less 50% of the total cost of the space assigned. All applications received after May 18, 2012 must be accompanied by full payment. No application will be processed without full payment after this date.
Cancellation of space on or before May 18, 2012, will result in a charge equal to 50% of the total cost of the space assigned.
Refunds will not be granted after May 18, 2012 for any reason. No exceptions. Refunds after March 30, 2012 and before May 18, 2012 will be equal to 50% of the total cost of the space assigned.
